Privacy Policy

Last updated: 16 January 2026

The Northern Society is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.

Who We Are

The Northern Society is a student-led organisation operating in the United Kingdom.
For the purposes of data protection law, Northern Society acts as the data controller.

Contact email: cambridgenorthernsociety@gmail.com

What Personal Data We Collect

We may collect and process the following personal data:

Name
Email address
University or educational affiliation
Any information you voluntarily provide through contact forms, sign up forms, or communications with us

We do not knowingly collect special category data.

How We Collect Your Data

Personal data may be collected when you:

Sign up to our mailing lists
Register interest in events or activities
Contact us via forms, email, or social media
Interact with our website

How We Use Your Data

We use personal data only where necessary and proportionate, including to:

Communicate with members and interested individuals
Organise events and activities
Manage mailing lists and announcements
Respond to enquiries
Improve the functioning and content of our website

We do not use personal data for automated decision making or profiling.

Lawful Basis for Processing

Under UK GDPR, we process personal data on the following lawful bases:

Consent where you have actively opted in to communications
Legitimate interests where processing is necessary for the administration and operation of a student society

You may withdraw consent at any time by contacting us or using unsubscribe links where provided.

How We Store and Protect Your Data

We take reasonable steps to ensure personal data is stored securely and accessed only by authorised individuals involved in The Northern Society.

Data is retained only for as long as necessary to fulfil the purposes outlined in this policy, after which it is securely deleted.

Sharing Your Data

We do not sell or rent personal data.

We may share limited personal data with trusted third party service providers where necessary, such as:

Mailing list platforms
Event management tools
Website analytics providers

All third parties are required to process data in compliance with UK data protection law.

Cookies and Website Analytics

Our website uses cookies to ensure it functions correctly and to help us understand how visitors use the site.

Types of cookies we may use:

Essential cookies
These are necessary for the website to operate and cannot be switched off.
Analytics cookies
These help us understand how the website is used so we can improve it.

Non essential cookies are used only where you have given consent via our cookie consent tool.

You can change or withdraw your cookie preferences at any time.

Your Rights

Under UK data protection law, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion of your data
Object to or restrict processing
Withdraw consent where processing is based on consent

You also have the right to lodge a complaint with the Information Commissioner’s Office if you believe your data has been handled improperly.

Third Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third party sites.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal or operational changes. The most recent version will always be published on this page.

Contact

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

Email: cambridgenorthernsociety@gmail.com